President The President shall be the Chief Executive Officer of the Corporation and shall, subject to the control of the Board of Directors, have general supervision, direction and control of the business of the Corporation. A Member shall have at least two (2) years of membership on the Board of the Corporation to be eligible to seek election as President. The President shall have the general powers and duties of daily management usually vested in the office of President of a corporation, shall be the Chair of the Executive Committee, shall be ex officio a member of all the standing committees, and shall have such other powers and duties as may be described by the Board of Directors or the President shall also serve as the Chairman of the Board of Directors, wherein such capacity the President shall serve as a "first among equals" and shall have no powers in excess of any other Board member, other than as expressly set forth in the By-Laws.
VICE PRESIDENT The Vice President shall take attendance at each meeting, and promote full attendance at all meetings. He or she shall along with the Secretary, personally communicate with members whose attendance is unsatisfactory for the purpose of improving said member's attendance and to submit a quarterly report to the board. In the absence or disability of the President, the Vice President shall perform all the duties of the President, and shall have all the powers of, and be subject to the restrictions upon, the President, and shall have such other powers and perform such other duties as from time to time may be prescribed for them respectively by the Board or the By-Laws. A Member shall have at least one (1) year of membership on the Board of the Corporation to be eligible to seek election as Vice-President.
SECRETARY The Secretary shall keep or cause to be kept at the principal meeting place or such other place as the Board of Directors may order, a book of minutes of all meetings of Directors and Committees of Directors, with the time and place of holding, whether regular or special, and, if special, how authorized, the notice there of given, the names of those present at Directors and Committee meetings, and the proceedings there of. The minutes should be sent to all board members with in 30days of meeting.
The Secretary shall give or cause to be given notice of all meetings of the Board of Directors required by the By-Laws to be given, shall keep the seal of the Corporation in safe custody, shall be responsible for Corporate communications, and shall have such other powers and perform such other duties as may be prescribed by the Board of Directors or by the By-Laws.
CHIEF FINANCIAL OFFICER / TREASURER The Chief Financial Officer/Treasurer shall keep and maintain, or cause to be kept and maintained, adequate and correct books and records of accounts of the properties and business transactions of the Corporation, including accounts of its assets, liabilities, receipts, disbursements, gains, losses, and capital. The books of account shall at all reasonable times be open to inspection by any Director.
The Chief Financial Officer shall deposit all moneys and other valuables in the name and to the credit of the Corporation with such depositories as may be designated by the Board of Directors. He or she shall disburse the funds of the Corporation as may be ordered by the Board of Directors, shall render to the Directors, when ever they request it, an account of all of his or her transactions as Chief Financial Officer and of the financial condition of the Corporation, and shall have other powers and person such other duties as may be prescribed by the Board of Directors or the By-Laws. The Chief Financial Officer shall serve as the Chair of the Budget Committee and shall produce to the Board a proposed budget for the new fiscal year not later the June Board Meeting of each fiscal year. The Chief Financial Officer shall further see to the compliance with tax and licensing matters, and shall provide an annual report of the corporate finances for delivery at the time of the Annual Meeting.
A Member shall have at least two (2) years of membership on the Board of the Corporation to be eligible to seek election as Chief Financial Officer/Treasurer and shall have reasonable familiarity with the principals of bookkeeping; waive able if the candidate has bookkeeping experience.
INSPECTION OFFICER The Inspection Officer shall visit prospective members ("Applicant") at their place of business, or home, if the business is carried on in the home. The Inspector will determine if a membership application has been filled and will go over the application with the Applicant. Inspection shall include, but shall not be limited to, that the Applicant meets the qualification standards of the By-Laws, determination of any potential conflict with the one occupation/one membership rule, communication with the Applicant sponsor, and the proper completion of the application process as set forth in these By-Laws. The Inspection Officer shall then deliver the completed application materials, along with a report to the Membership Officer, with a copy, and the fees/dues check to the Chief Financial Officer, who shall hold said tendered check in safe keeping, un negotiated, pending review and a vote by the Members on the Applicant. A Member shall have at least one (1) year of membership in the Corporation to be eligible to seek election as the Inspection Officer. The Officer shall give a quarterly report of inspection.
MEMBERSHIP OFFICER The Membership Officer shall be responsible for maintaining the roles of active membership of the Corporation, and shall serve as the Chair of the Membership Committee, which committee shall oversee new member recruitment. The Membership Officer, together with the Inspection Officer, shall assure that all Applicants for membership shall be qualified for membership, have completed the required application process, are familiar with, and consent to, the rules, duties and obligations of membership prior to the vote on the Applicant's potential membership. Officer shall give quarterly reports of how many potential members have visited the group and to seek for new ways to get members to participate on bringing in new member to the group.
The Membership Officer shall also be responsible for conducting a "Fiver Day" once each quarter (April-June; July-September; October-December; January-March). The Membership Officer shall be the representative of the Board who shall formally induct the Applicant into corporate membership after the affirmative vote by the general membership, and who shall provide the new Member with all materials of membership. A Member shall have at least one (1) year of membership in the Corporation to be eligible to seek election as the Membership Officer.
ETHICS OFFICER The Ethics Officer shall be responsible for compliance with the By-Laws and the other rules and regulations as may be set by the Board of Directors, and shall also serve as a mediator of disputes between members and/or conflicts as to occupations. The Ethics Officer shall also preside over any hearings or reviews undertaken by the Board with respect to ethics or compliance matters. It is recommended, though not mandated, that one of the attorney members of the Corporation hold the position of Ethics Officer.
A Member shall have at least one (1) year of membership on the Board of the Corporation to be eligible to seek election as the Ethics Officer.
SERGEANT-AT-ARMS The Sergeant-at-Arms shall be at the meeting by 7am and seated by the entrance to welcome guests with badges and sign in book and to give them info for them also should be maintain order at meetings, circulate the referral and Additional Dues receptacle, and remind members of Additional Dues. The Sergeant-At-Arms shall be responsible for communications equipment, and shall work with the Program Officer in the presentation of timely programs and member communications. The Sergeant-at-Arms shall work with the Membership Officer in preparing for and holding votes for Applicants, and shall work with the Elections Officer in conducting the annual Board/Officer elections. Also to make sure everyone is paying.
PROGRAM OFFICER The Program Officer shall be responsible for scheduling and conducting the speakers' schedule for the weekly meetings, assignment of the weekly greeter, and any special programs or presentations to be made, if any, at regular, special or social meetings. The Program Officer shall work with the Sergeant-At Arms in the timely presentation of any program, i.e.: 60 second weekly Member presentations, 7 minute Member speaker presentation, and 15 minute new Member speaker presentation, or such other time periods may be set. As to weekly Member presentations, the Program Officer shall schedule such presentations in an equitable manner as to all Members, and shall work with Publicity in timely posting of all schedules. Also contact speakers personally and email all members at the beginning of each week with weekly agenda and upcoming events.
REFERRAL OFFICER The Referral Officer shall supply referral forms at all meetings prior to the meeting; will maintain of all referrals given and received; and shall keep records of all contests. If any. Amongst members. The Referral Officer shall prepare and distribute a monthly report to the full Board, not less than one week prior to the Monthly Board Meeting, regarding Members not in compliance with the referral requirements under these By-Laws. Referral officer will submit a quarter report of referrals to all members and present a $10.00 gift card to member with the most referrals and shall make sure all referrals are legitimate also to let members who are not referring a minimum of 2 referrals per month.
SOCIAL OFFICER The Social Officer shall be responsible for contracting and conducting not less than one (1) evening gathering of the Membership per fiscal quarter ( January to December ). As a general rule, the Social Officer shall contract and conduct three (3) informal Member functions for Quarter 1 (January-March), Quarter 2 (April-June), and Quarter 3 (July - September). For Quarter 4 (October-December), subject to availability of funds, the Social Officer shall contract and conduct a formal annual Holiday Event during the first two weeks of December. The Social Officer shall meet and confer with the Board, not later than the June Budget Meeting, to gain approval of the proposed costs and site for contracting the Holiday Event. As to contracting, the Social Officer has no power to neither contract for nor bind the Corporation absent express written Board consent, either by separate written instrument or by entry of a vote of consent in the Corporate Minutes. Any violation of this provision shall subject the Social Officer to personal liability for any charges incurred. Board consent shall fully and finally relieve the Social Officer of any individual liability, and the Board shall fully and completely indemnity and hold the Social Officer harmless from liability.
Webmaster The Webmaster handles all new updates and change of info for the SDBG website. Must maintain on a weekly basis to insure the correct info is always up to date along with free online link placements. Also webmaster needs to make sure SEO/SEM reports are current for each quarterly meeting along with new ideas of promoting the site to obtain new potential members.
PAST PRESIDENT (Non-Elective Position) The office of Immediate Past President shall not be an elective office. The President for the prior fiscal year shall automatically serve upon the Board for the fiscal year immediately following that President's term of office. The Immediate Past President shall have all rights of Board membership, including full voting rights. The Immediate Past President shall also be subject to all duties and obligations under these By-Laws, the General Corporate Laws of California, and such further duties and obligations as may beset by the Board and shall serve in the capacity of
Minister without portfolio” , shall act to provide a bridge between the former Board and the new Board, and shall provide advice and counsel as to all Board matters.
We meet every Thursday afternoon for lunch at 1:00pm. During the meeting, one or more of our members give a presentation about their business. That's how we learn to best market each others services to our own clients and friends.
Once per quarter we hold a social event in the evening to gather with friends and guests and enjoy conversation, a drink, appetizers and sometimes live music! This social venue affords us the opportunity to grow our relationships and promotes stronger camaraderie in the group.